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Core of Effective Human Resource Management

Challenges and the strategic role of the HR function

In the swiftly evolving business environment of today, it’s critical that the HR department not only supports but actively drives the achievement of the company’s strategic objectives. Our digital HRM solutions deliver top-notch operational and administrative support, enabling HR professionals to seamlessly integrate into the strategic processes of the company.

Recognizing that employees are fundamental to success and constitute the company’s most valuable asset, our digital tools in the HRM sector are tailored to nurture your company’s intellectual capital. Our robust human resource management strategy ensures your workforce is motivated, productive, and driven.

Our contemporary digital tools merge and analyze data from various HR facets, converting it into clear, actionable insights for HR professionals and management. This leads to improved decision-making, streamlined personnel processes, and enhanced overall company efficiency.

Key Features

Recruitment Process Management

Recruitment Process Management

Our solution provides comprehensive oversight of the recruitment process, from job postings to the selection of new team members. It facilitates easy tracking and evaluation of applications and attachments, such as resumes and credentials, ensuring an efficient talent acquisition process.
Personal Employee Portal (OPZ)

Personal Employee Portal (OPZ)

The OPZ module offers employees autonomous access to their personal HR files, including easy retrieval of personal details, payroll, HR documents, and critical company information, accessible via mobile devices or computers.
Paperless Operations

Paperless Operations

This module allows the HR department to securely electronically send and archive confidential HR documents, promoting environmental sustainability and increased operational efficiency.
Career Development Planning

Career Development Planning

Our career planning module aids in aligning employees' career aspirations with opportunities for both vertical and horizontal growth, fostering talent, innovation, and diverse organizational structures.
Competency Management

Competency Management

This module systematically addresses the knowledge, skills, and attributes of employees, contributing to the efficacy of teams and the organization as a whole.
Annual and Periodic Reviews

Annual and Periodic Reviews

Our system supports digitalized annual and periodic evaluations, essential for employee recognition, training, motivation, development, and enhancing customer and colleague relations.
Training and Development Planning

Training and Development Planning

This module facilitates strategic competency development aligned with individual and organizational goals, reflecting in overall employee performance and engagement.
Performance Management

Performance Management

Our performance management module incorporates a blend of best practices and methodologies to boost efficiency, recognize, and leverage employee potential, offering a significant competitive edge.
E-Signature

E-Signature

A vital element of modern company digitalization, this module enables secure and convenient remote electronic document signing, reducing paper usage and streamlining processes.

Business benefits and opportunities exposed

Enhanced HR flexibility and efficiency

24/7 data accessibility

Environmentally friendly, paperless operations

In-app reminders and email alert configurations

Self-sufficiency in report generation and analysis

Paperless communication through the e-VEM module with ZZZS

Timely event tracking

Intuitive, clear, and consolidated data presentation

Efficient leave management

Robust system security with internal access control

Seamless integration with other IT systems

Modular design

E-signature capabilities

HAPPY CLIENT

We wanted a comprehensive central information system, independent users, quick response, compatibility with existing IS in the company and a high level of data protection. At the same time, we want to keep all the good things from the old system, which we have been upgrading for years and years with our own knowledge, and keep all the previous data history.

Sonja Kugonič, Head of HR-general area, Premogovnik Velenje d.d.
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Business Risks Management

Kopa ERP synergizes cutting-edge solutions in production, commerce, accounting, and finance, offering comprehensive business process management. Tailored for the dynamic business landscape, it emphasizes adaptability. Leveraging modern technologies, Kopa ERP facilitates tight integration and continual refinement of business processes, thus mitigating risks and unlocking new opportunities.

Selecting tailor-made process solutions aligning with your unique requirements, we expedite the deployment of your new ERP system – potentially within 2-3 months. Our team of seasoned consultants and implementers possesses deep insights into business processes, focusing on your specific challenges to ensure seamless system integration into your enterprise.

Kopa ERP transcends a mere software package; it is a partnership committed to keeping your business at the vanguard of innovation and efficiency. Our approach to process integration and enhancement aids you in reaching peak business performance and gaining a competitive edge.

Core Functionalities

Production Management

Production Management

Our ERP module for production rests on robust norms and master data. It features advanced MRP (Material Requirements Planning), precise monitoring, and cost calculations at the production onset, with post-calculation for actual performance assessment. Production accounting and profitability analysis enable accurate determination of product cost-effectiveness and profitability.
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Accounting and Finance

Accounting and Finance

This module offers a holistic view and management of financial processes. Encompassing bookkeeping, financial planning, oversight, and analysis, it ensures high-quality, timely information to bolster all accounting operations.
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Commercial Operations

Commercial Operations

The commercial module adeptly supports purchasing, sales, and warehouse management. It encompasses vital functions for regulatory compliance, electronic data exchange, and precise information on inventory, orders, delivery schedules, and material/product traceability.
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Labor Costs and HR Resources

Labor Costs and HR Resources

Dedicated to strategic human resource management, this module ensures optimal placement and fair compensation of personnel. It includes systematic human resource management, training planning, periodic reviews, and competency assessments. The digital transformation of HR addresses the challenges and opportunities of forthcoming generations.
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Highlighted Business Benefits and Opportunities

Foster flexibility in adapting to market fluctuations

Rapid initiation of investment utilization with immediate business impact

Minimized strain on key staff

Reduced costs of system implementation

Comprehensive solution integration and connectivity

Generation of substantial added value

HAPPY CLIENT

A comprehensive range of KOPA ERP solutions, whereby in recent years we have been investing rapidly in solutions for paperless production, fine planning and production monitoring. The greatest added value of the introduction of the new Utrip.PRO solution is in managing large-scale plans, quickly solving bottlenecks and reducing the amount of paper documentation.

Edvard Reven, CEO, Metrel d.d.
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Foundations of Modern Business and Information

Infrastructure In today’s business environment, there is a growing need for complex information support for business processes, necessitating rapid adaptation of the required information infrastructure. The aim of IT management in companies is to support the vision and business objectives through system solutions, focusing on both quality and security, which gives the company a competitive edge in the market. It’s clear that all business systems depend on information solutions encompassing appropriate software, hardware, and communication equipment, tailored to the business needs.

As an experienced system integrator with systems for control and management, Kopa ensures high reliability and availability of the information system, providing efficient and uninterrupted support to the company’s business processes.

Solutions and Services

Advanced Infrastructure

Advanced Infrastructure

Advanced approaches in developing information infrastructure significantly enhance the responsiveness of IT departments to business demands while concurrently minimizing risks associated with operational issues in business applications.
Management and Control

Management and Control

The increasing use of hardware and software leads to more malfunctions and operational disruptions in ICT equipment. Only with proper monitoring solutions for ICT assets can a company maintain high productivity and efficiency.
Data Protection and Security

Data Protection and Security

By effectively managing numerous implemented security solutions, we reduce security risks in alignment with the company's business goals and strategies, thereby creating real added value.
Communication Infrastructure

Communication Infrastructure

Business efficiency often hinges on the reliability and security of the communication network, which ensures quality data transmission throughout the entire production and business process. It is designed for high availability, scalability, and easy management.
Quality IT Solutions

Quality IT Solutions

Kopa's solutions and IT services in Oracle and Microsoft environments contribute to enhancing the user experience, increasing efficiency, and reducing business costs. They enable quick updates to information systems, facilitate the introduction of business innovations, and create conditions for efficient and competitive operations.

Highlighted Business Benefits and Opportunities

Increased speed, security, and reliability in the operation of business applications.

Efficient functioning of critical business applications.

Reduced licensing costs and IT service expenses.

Improved productivity and quality of business processes.

Simplified management in Oracle and Microsoft environments.

Tailoring ICT equipment to actual business challenges.

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Information support for quality management and control systems

Due to the ever-increasing market demands for high-quality products and competition, companies must adapt and improve towards enhancing quality standards. Quality management is a critical business challenge in companies, as it requires achieving maximum customer satisfaction, continuously improving processes, and fostering the best possible employee collaboration in realizing the quality objectives set by management.

Kopa’s solutions provide effective information support for quality management and control systems, enabling companies to optimize processes related to quality management.

Solutions and Services

Measures

The management of measures in Kopa's ODiP system goes beyond mere document or task management; it encompasses an entire network of activities involved in measures, from planning and support to actual implementation.

ISO

Quality management using ISO standards, involving document security management, transparency in changes/document flows, and clearly defined responsibilities.

Complaints

Exceptional support for quality management systems in managing complaints, ensuring proper relationships in business communication with suppliers and customers.

Laboratory

Mastering quality systems aids not only in orderly documentation but also in optimizing and measuring the efficiency of laboratory work.

Input Control

Managing the quality of incoming materials is crucial to prevent poor quality in final products by ensuring that substandard materials do not enter the production process.

Final Control

Software solutions for managing final control, where all or specific quality characteristics of products are checked under standard conditions.

Highlighted Business Benefits and Opportunities

Addressing issues in business processes and ensuring transparency in the creation and storage of documents.

Efficient support for complex work processes like escalations, reminders, and document version management.

Reduced likelihood of errors and product defects, ensuring uniform compliance with business partner requirements.

Lower direct costs by eliminating subpar quality products early in the production process.

Achieving optimal product quality levels at the lowest possible costs, meeting business partner requirements.

Strengthening the company's reputation, providing a better foundation for price negotiations.

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Reliable and Flexible Payroll System

Research has shown that in a modern payroll system, it is crucial that software solutions for payroll calculation are fast, easy to use, and adaptable to changes in compensation structures. Mandatory data, reports, electronic links, and operational speed are standard features of any high-quality payroll system. The KOPA payroll software package is an example of a computer program for payroll that enables calculation, payment, preparation of files and printouts for submitting data to banks, financial authorities, and the statistical office. This payroll software also includes advanced features such as settings for different calculations: salaries, holiday pay, meeting fees, bonuses, Christmas bonuses, adjustments, and more.

Solutions and Services

E-Envelope

E-Envelope represents a modern paperless solution for sending pay slips and leave decisions via email. This digital solution for payroll calculation allows employees in the company to choose between receiving their pay slip electronically or in traditional paper form, in line with company policy and ensuring greater flexibility.

E-VEM

E-VEM allows efficient submission of M forms directly from personnel records, eliminating the need for manual data entry into the e-know portal. This automated payroll system is optimized for processing a large number of M forms simultaneously, increasing efficiency and reducing the likelihood of errors.

Reports and Analysis

Our system enables easy settings for the production of final analyses, reports, and forms, whether legally required or needed by the company for internal purposes. This feature is key to effective payroll management and ensures that all data are accurate and processed in a timely manner.

Automatic Calculation of Deductions

The system allows for the automatic calculation of deductions from salaries, taking into account the maximum amounts of deductions for each type and legally prescribed order. This feature is crucial for ensuring compliance with legal requirements and accuracy of calculation.

eBOL

Integration with the electronic sick leave system allows for the capture and transfer of data from the electronic sick leave list to KOPA-PCE via an interface. This feature also includes the electronic import of reimbursement claims with the preparation of an XML file, which is another example of how our payroll software solution simplifies and automates processes in the company.

Highlighted Business Benefits and Opportunities

Simulations of different payrolls when changing algorithms

High flexibility in payroll

Connectivity with the production system and other business systems

Salary localization for Slovenia

Various legal entities and related companies supported in one system

Quick and easy integration of data from previous calculations into a new calculation

Monitoring and archiving of salary costs for each payment separately

Time and cost savings and complete independence of users in the calculation technique

Importing data from various time registrations

Examples of good practices

Good practices are created together with our satisfied users.

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IBM MAXIMO – Kopa EAM

This solution enables the design and implementation of a comprehensive asset and service management strategy using a single tool. In Kopa EAM (IBM MAXIMO), data is centrally captured and stored, providing the basis for effective graphical, scheduling, and content planning. Simultaneously, we organize, execute, analyze, and optimize maintenance work. The solution is suitable for all types of companies and organizations, regardless of the complexity of processes and the number of users.

Kopa EAM offers effective information support in managing and maintaining assets and services. The solution enables companies to maximize productivity and availability, extend the lifespan of key assets, shorten administrative procedures, simplify data analysis, and ensure return on investment.

Solutions and Services

Connectivity between IBM Maximo and business, monitoring, and security systems

Including business systems, systems for detecting congestion, attendance recording, surveillance and access control, SCADA

Information Support for Maintenance

The decision to provide information support for management and maintenance has become a necessity, supporting all processes in asset management and maintenance.

Real-Time Congestion Monitoring

In companies with continuous production, ensuring high machine availability and reducing downtime is crucial. Reducing congestion and managing data and maintenance significantly influences the achievement of set goals.

Adequate IT Support for Cognitive Business

IT support gives meaning to unstructured and dark data, offering tools for managing data throughout its lifecycle.

Successful Decisions through Analysis of Various Data

With the help of captured and analyzed real-time data, immediate action can be taken. Over a longer period, a more thorough analysis can be conducted for any given period on a larger set of data.

Izpostavljene poslovne koristi in priložnosti

Customer Support

Real-time analytics

Congestion management

Strategic review of maintenance processes

Production increase and cost reduction

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Customer-Centric Approach for Enhanced Competitiveness

The customer is king and should be treated accordingly. Therefore, our marketing and sales staff require a range of tools and information from various parts of the information system. By comprehensively addressing customers and suppliers, you can offer high-quality services that enhance your competitive edge, while simultaneously generating revenue and profit through increased returns from transactions.

KOPA ERP: Comprehensive Information Solutions for the Commercial Sector For the commercial sector, Kopa provides a suite of standard information solutions within the KOPA ERP system. These solutions are designed to fully meet the information and process needs of companies, offering management comprehensive insights into the state of the commercial department for effective liquidity management and business performance planning.

Solutions and Services

Solutions in Purchasing Processes

Effective support for procurement processes is a significant advantage. We ensure the provision of accurate and timely information at the right moment. This includes the creation of external orders based on internal company orders, inquiry and collection of offers from suppliers, and management of data on expected delivery dates.

Solutions in Sales:

We take care of the entire sales process within the company. This involves sales planning, handling customer orders, managing contracts and tax statements, editing various price lists, making offers, executing deliveries, and producing sales analyses for manufacturing companies.

Warehouse and Logistics

Our system offers automation for capturing, releasing, and overseeing quantitative inputs and outputs of all types of warehouses. It provides immediate data on the storage of materials, semi-finished products, products, and merchandise, sorted by location and at different prices. This ensures full adaptability to user requirements while adhering to the best practices in logistics processes across various economic sectors and production activities.

Special Solutions in Sales:

We offer good practices that fully cover the information and process requirements of sales, both in the company's basic work environment and in the field. This includes KOPA ODiP, CRM point, project management of marketing activities, mobile ordering, reservations, absences, Office 365, and more.

Highlighted Business Benefits and Opportunities

In-depth analysis of suppliers when ordering.

Optimization and simplification of procurement processes.

More efficient use of information for sales and improved quality of work with customers.

30% faster preparation and higher profitability of offers.

Regulation of work procedures, responsibilities, and confidentiality of documents.

Simplification, optimization, and acceleration of storage procedures, picking routes, and transport.

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Modern IT support for managing the company's financial assets

With our advanced accounting software, we offer comprehensive information support for financial and accounting processes for effective liquidity management. Our modern ERP systems can be used to manage your company’s financial assets and also provide support in financial accounting. Companies often face difficulties due to insufficient information from past periods and outdated information.

Our Kopa accounting software supports all four basic accounting functions: bookkeeping, planning, monitoring, and analysis. With our solutions, you can effectively manage, monitor, and display business changes and states in financial accounting. KOPA ERP enhances financial and accounting processes with advanced solutions and information support for financial controlling, cost accounting, and payroll.

Solutions and services

Production Accounting

Choosing the right methods for valuing production and implementing effective information solutions for finance and accounting are crucial for any type of production, regardless of the size of the company. Our goal is to provide solutions that allow for accurate and timely delivery of accounting information about unfinished production, costs, and expenses. This is essential for accurately calculating the internal, purchase, and selling prices of products and for predicting the correct business result.

Cash Flow

Our advanced software solutions enable you to effectively manage cash flow, which is crucial for maintaining your company's liquidity. With our solutions, you will have a clear overview of financial flows, which will facilitate making important decisions in unpredictable situations, such as non-payment by debtors, investments, or production interruptions.

Controlling

Our modern solutions and tools in controlling provide a clear and simple overview of the company's status in various business areas. The reports generated by our solutions are invaluable for the company's management in assessing progress and the state of business and in making strategic and operational decisions.

Monitoring and Achieving the Plan

Our accounting software solutions for monitoring the performance of the company's business, along with analytical tools, provide a competitive advantage to those who choose to use them.

Financial Project Monitoring

Our effective information solutions for project management combine projects, people, finances, and documents, which allows for a better overview of the financial success of projects and easier strategic decisions for the company.

Izpostavljene poslovne koristi in priložnosti

Acceleration of reporting and automated data capture for key managerial analyses and business decisions.

Quick printing of balances and reports needed by the company for analysis and mandatory areas.

Preparation of various analyses for management using algorithm input.

Complete insight into cash flows - credible and quick information for decision-making.

Automatic calculations at various depreciation rates.

Managing costs and profitability.

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Transforming HR: Challenges and Strategic Impact

With the digitalization of the HR function through advanced HRM software, the HR department is effectively relieved of operational duties. This allows the transformation of the HR department into strategic support for management, which is crucial for successful human resource management. Our automated HR processes and solutions not only connect people and build relationships but also enable personal contact between employees and leaders, which is the foundation for effective leadership and personnel development.

With this approach, we lay solid foundations for monitoring progress, identifying and developing talents, and nurturing successors in the company. Our solutions strengthen interpersonal relationships and promote a culture of collaboration, which is key to achieving the desired changes in the company culture. By using our digitalized HRM solution, such as KOPA HRM, companies not only achieve their strategic goals but also support the personal goals of individuals, leading to greater engagement and satisfaction of employees.

Solutions and Services

Building a Future-Ready Workforce

Strategic career planning

Harmonize individual career aspirations with paths for vertical and horizontal growth. Our platform cultivates a dynamic environment for career progression, nurtures talent, fosters innovation, and accommodates diverse organizational structures.

Mastering competencies

Our approach methodically addresses the skills, attributes, and characteristics essential for team and organizational success. Our online HRM systems precisely align individual competencies with your company’s operational needs, ensuring peak performance.

Employee Development and Training

Elevate employee skills with targeted training programs, tailored to align with both individual and corporate objectives. Witness the transformation in overall performance, loyalty, and employee commitment.

Performance Management

Our blend of proven practices and innovative methods boosts both corporate and employee efficiency. This strategic integration of personnel potential is a crucial competitive edge, influencing your company's success and standing.

Digitizing Core HR Processes

Our paperless HRM solution simplifies HR management by centralizing personnel records and job systematization, streamlining HR operations for efficiency and accuracy.

Unveiling Key Business Benefits and Opportunities

Our solutions offer a multitude of benefits: alleviating HR workload, enhancing employee engagement, increasing adaptability, ensuring faster response times, maintaining essential competencies, fostering career growth, ensuring round-the-clock data accessibility, simplifying decision-making processes, and driving forward your company's strategic vision.

BUSINESS BENEFITS AND OPPORTUNITIES

Relieving the HR department

Increasing employee engagement

Adaptability

Ability to respond quickly

Ensuring competences

Career development

24/7 access to data

Easier and more correct decision-making

Implementation of the company's strategy

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